Posts Tagged: ‘Back-Up’

What is your computer doing during while you are taking a summer vacation?

Posting Date: 05/22/2014  |   Filed Under: Data Back-up, Technology, Tips  |   1 Comment
Tags: , , ,

Your computer gave you a great deal of support and guidance during the planning of your summer vacation.  The time spent looking at travel websites to find the ideal vacation location, the hours of price comparing to find the best deal, the moment of exhilaration when you found those airline tickets for $200 less.  You couldn’t have planned this amazing vacation without the help of your computer, have you taken the steps to protect it?

The Ideal Vacation Experience: Suitcase, Sunscreen and a Computer with reliable backup solution.

Summers are the time many of take a break and enjoy the weather, but it can also provide unpredictable weather situations!  Summer brings extreme heats, hurricanes, heavy rains and flash floods that result in power failures and technology system break downs.

In the event that you leave your computer vulnerable to these weather situations, consider this a warning and a time to get your computer’s backup solution in order! On the off chance that you are truly able to have a worry free vacation, then make certain to protect your machine before you leave.  The last thing you want on the vacation that you spent weeks planning and month’s day dreaming about, is word from home that severe weather has destroyed your computer and you can’t recover any of your information!

Be ready and make a move to ensure you are protects and able to enjoy your summer vacation with these backup suggestions: 

  • Backup for Business: A dependable backup solutions is essential for the security of your business information. Your business information is the most important asset to your business. Imagine how you would run your business without financial, client, and inventory documentation.  Over half of businesses don’t survive after a major data loss, make sure you are not one of these and can easily get back up and running quickly when a data loss occurs.
  • Home Backup Solutions: How are you ensuring the safety of your personal files, information and photos?  Is it with flash drives that are thrown in the back of a drawer, external hard drives stashed next to your computer, have you ever really given it much thought?  Flashes drives and external hard drives are not acceptable backup solutions, and it is something you need to think about!  If you home floods or catches fire, hard drives and flashes drives will also be destroyed.  You need to protect your personal and financial records, and your cherished family photographs with a reliable and backup solution.
  • Work Flexibility: Backup solutions can provide more than just sense of security; it can also provide you greater work and life flexibility.  In the event that you are on beach somewhere or having a fun filled “staycation”, you may need to weigh in with your office at some point. You can stay joined with business data, financial information, or customer matters by means of remote access. You will not have to stress about missing out on your vacation or family time, you can stay up to date and connected to the office and everything you need from anywhere.

 

In the event that a backup solution is not in place at your business or your home, use your impending summer vacation as a target date to aim for and get prepared!  Contact your local IT expert to help you determine and implement a backup solution that meets all of your needs.  With this crossed off your to-do list you can spend your summer relaxing – anywhere!

Why Your Small Business Must Have a Back Up Solution!

Posting Date: 05/16/2014  |   Filed Under: Data Back-up, Technology, Tips  |   No Comments
Tags: , , , , ,

It is 2014, and every business needs to have a back up solution and recovery plan in place for their most critical information should a data loss occur.   The cold hard fact is that most businesses are failing in this department because over 40% of Small and Medium Sized Business do not back up their data at all, and that 60% of backups fail when tested!

The time it now for businesses to quit fooling around when it comes to backing up their most important data including client records, QuickBooks files, and other irreplaceable company information.  Here are motivators to convince you to make sure your data is backed up and your business can rapidly bounce back from a data loss disaster.

1.  Human Error: People represent 30% of all data loss; this percentage incorporates accidental deletion, rogue employees, and spills.  While a human error is difficult to prevent, you can at least proactively protect your business by having the ability to revert back to an error free file.  Occasionally employees will not properly update a document or delete a file, so having a plan to restore the lost or inaccurate data is imperative to running your business.

2. Technology Equipment Fails: Technology equipment that you are utilizing to run your business has made great strides forward, but it will not always work flawlessly and may fail.  It is extremely costly, if not impossible for your business to eliminate every failure point in your IT infrastructure, so the best option for your business is to back up your information consistently so you can get the failed equipment back up and running quickly.  This quick action will help you minimize downtime and revenue loss that your business would otherwise incur.

3. Natural Disasters are Unpredictable: Over the last several years Mother Nature has caused chaos when it comes to our technology system though deep freezes, extreme heats, and mass flooding.   Businesses that do not have their data backed up with a recovery plan in place will have a daunting task ahead of them attempting to resume operations in the event of a natural disaster.  In fact, over 80% of all businesses that experience a business interference of more than five days close permanently.

4. Competitive Advantage: It is a bizarre to think that having and backup and recovery solution in place could give you an advantage over your local competition, but it absolutely can! In the event of a local disaster that takes everyone’s technology down, the first one back up has the opportunity to gain all the business of those that are still recovering and not able to meet customer’s needs.

5. Theft: Theft can put your company data at risk in a number of ways including hackers obtaining client information or employee’s computer or mobile device with company information on it being stolen.  Instructing employees about utilizing the internet safely will help protect you against viruses and hackers, but in the event that a device is stolen it gets more difficult to recover.  Having a backup that will make it much easier for that employee to get back to work, and with the growing options in Mobile Device Management you may be able to remotely erase all of the company information off of the stolen device.

6. Compliance Issues: A large number of Professions and industries require all businesses in that niche to have a backup and recovery plan in place.  If you are unsure what is required by your industry you need to find out right away, because if you are out of compliance the fines and penalties that are associated can be costly and is many time more than the actual cost of putting a plan in place.

7. Cold Hard Facts: If the information above has not yet convince you to call your local Geeks On Call owner to discover how our experts can verify you have a reliable and tested back up solution in place, perhaps that facts will:

  • 60% of companies that lose their data will shut down within 6 months of the disaster.
  • Every week 140,000 hard drives crash in the United States. (Mozy Online Backup)
  • 93% of companies that lost their data center for 10 days or more due to a disaster filed for bankruptcy within one year of the disaster. 50% of businesses that found themselves without data management for this same time period filed for bankruptcy immediately. (National Archives & Records Administration in Washington)
  • 34% of companies fail to test their tape backups, and of those that do, 77% have found tape backup failures.
  • 2,000 laptops are stolen or lost every day
  • 46% said each hour of downtime would cost their companies up to $50k

We know that it is human nature to believe your business will not have a data loss, unless you have already been affected by a data loss. Data loss can happen at any time and without warning, and if you do not have a backup and recovery plan in place your business will face issues.

We challenge you to think about how much money you are losing every time a server or desktop fails and your employees are not productive or your clients cannot complete orders.  Putting a proactive backup and recovery plan in place today will save you time and money later when disaster does strikes!

Creating a Technology Plan for the New Year

Posting Date: 11/22/2013  |   Filed Under: Data Back-up, Security, Technology, Tips  |   No Comments
Tags: , , , ,

We all make personal New Year’s resolutions on January 1st. This year, why not commit to a few professional resolutions for your business, too? Geeks On Call strongly encourages you to put a new technology plan at the top of that list for 2014. We are offering some technology planning guidelines that can help you form a strategy as you think about your business resolutions and professional goals for 2014.

Technology Solutions That Can Benefit Your Business in the New Year

Backup Services: Cloud services include data storage and backup systems plus access to software programs. Information stored on the cloud can be shared with other users anywhere and at any time. Data shows that 61% of surveyed small businesses are currently using some form of cloud-based service with another 5% planning to add cloud services by 2014. If your business is not currently using the cloud for backup service, it’s time to make a plan for switching over. The cloud can provide data storage plus a variety of services and benefits. Put the cloud at the top of your list.

Security Measures: Bring Your Own Device (BYOD) research shows that over two-thirds of surveyed companies already have employees using their own computers on the job. The advantage is that BYOD makes it easier for employees to stay in constant contact and also work from home more productively. The efficiency of BYOD comes with the responsibility on the part of the business for training employees on security policies and standards. Safeguarding your network and ensuring the confidentiality of your data is critical to the security of your business.

Disaster Recovery: Within the past year unexpected weather-related disasters, such as Hurricane Sandy, have raised the business community’s concerns over data recovery solutions. As you consider your disaster recovery plan, try to consider the consequences of losing all of your business’ data. Think of the lost revenue if your business is off-line for several days. This will remind you of how important it is to have a solid disaster recovery plan in place. There are a variety of disaster recovery plans available. After the disaster occurs, it’s too late to wish you had kept that New Year’s resolution for a disaster recovery plan! Commit to a disaster recovery plan now.

Managed Services: Technology is a key component tied to the success of your business. It enables your business to stay efficient, productive and competitive in today’s marketplace. That is as long as your technology systems are up to date and functioning properly. Have you considered a managed service plan? A managed service provider develops a customized IT service plan that will suit the budget and the needs of the client’s business. A service plan can help your business reduce IT operational costs while actually providing a higher level of IT service. The need for a managed service provider has become increasingly important as business owners need to make informed and increasingly complex choices about technology solutions.

Please visit our blog  for additional information about technology planning in the New Year.

Prepare for 2014 – TODAY!

Geeks On Call can work with you to assess your IT needs and develop a customized plan for your business. If your business needs to develop a backup system, move to cloud services or develop a Mobile App – we can help. Geeks On Call is here to help your business stay productive, efficient and competitive in 2014. Give your local Geeks On Call office a call and one of our computer professionals will be happy to help you.

 

Can Your Business Survive a Data Loss?

Posting Date: 01/17/2013  |   Filed Under: Data Back-up  |   No Comments
Tags: , ,

Data Loss Prevention is Critical for Small and Medium-Sized Businesses

Many businesses report that they are inadequately prepared to combat the risk or have the ability to bounce-back from a catastrophic data loss. There are a variety of factors that affect the majority of businesses today and may increase their susceptibility of a data loss:

  • The number of online security threats has increased.
  • Businesses are often using out of date technology for their data backup and storage needs and assume that it is working.
  • Business owners incorrectly assume that quality backup services are too expensive or beyond what they need.
  • Many companies are trending towards BYOD- or “bring your own device”- and therefore there is an increasing amount of company and client data stored on employees’ personal laptops, smartphones, tablets and other mobile devices, that is likely not protected or backed-up even if the company devices are.

What is the Real Cost of Data Loss to a Business Owner?

The Gartner Group states that 43 percent of companies were immediately put out of business by a major loss of computer records, and within two years another 51 percent permanently closed their doors. This leaves a mere six percent “survival” rate.

But what about a loss that is not catastrophic? This type of data loss is also an expensive problem. According to a recent survey conducted by Ponemon Institute, data loss can cost an organization an estimated average of $200 per affected record, though to some degree the true costs associated with data loss are difficult to measure.

What can be Done to Avoid a Catastrophic Data Loss?
The implementation of a data protection program is essential for every organization. While most business owners recognize that their data files are their livelihood, more than half admit to not having a quality data backup protocol in place. Here are some tips on what you can start doing today to protect your business:

  •  Accept the fact that your data is at risk. The reality is that computer hard drives, whether on a server, a desktop, or a laptop, will fail.
  • Check the viability of the backed up data regularly. Don’t make the mistake of assuming that your backups are being done, whether your company uses a manual or automated backup process. Also, never assume the data is retrievable. Talk with your Geeks on Call technician about your current backup solution to verify that it is still the best option for your needs.
  • Invest now to save money, and your business, later. An automated and fully protected backup service starts at about $30 per month (depending on the amount of data being backed up) and provides you with the peace of mind that your data, and your business, are protected. The cost of attempting to recover deleted data, once lost, is significantly more expensive and is estimated that 20% of lost data is not recoverable!
  • Make data protection a company-wide initiative. Work with your computer services professional to develop policies and a plan of action for all employees to follow regarding the proper location and access to company data to ensure that data is being backed up as well.
  • If you don’t have a data backup and recovery plan, get one! Call your local Geeks on Call and request an evaluation of your data backup needs. They will then be able to provide you with options that will meet the specific needs of the business and your budget.

Taking a proactive approach to protecting your data and establishing a plan for recovery in the event of a loss is smart business. Ask your local Geeks on Call about the best protective mechanisms for your data or for assistance with any of the above recommended tips before it is too late!