Posts Tagged: ‘back up solution’

Why Your Small Business Must Have a Back Up Solution!

Posting Date: 05/16/2014  |   Filed Under: Data Back-up, Technology, Tips  |   No Comments
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It is 2014, and every business needs to have a back up solution and recovery plan in place for their most critical information should a data loss occur.   The cold hard fact is that most businesses are failing in this department because over 40% of Small and Medium Sized Business do not back up their data at all, and that 60% of backups fail when tested!

The time it now for businesses to quit fooling around when it comes to backing up their most important data including client records, QuickBooks files, and other irreplaceable company information.  Here are motivators to convince you to make sure your data is backed up and your business can rapidly bounce back from a data loss disaster.

1.  Human Error: People represent 30% of all data loss; this percentage incorporates accidental deletion, rogue employees, and spills.  While a human error is difficult to prevent, you can at least proactively protect your business by having the ability to revert back to an error free file.  Occasionally employees will not properly update a document or delete a file, so having a plan to restore the lost or inaccurate data is imperative to running your business.

2. Technology Equipment Fails: Technology equipment that you are utilizing to run your business has made great strides forward, but it will not always work flawlessly and may fail.  It is extremely costly, if not impossible for your business to eliminate every failure point in your IT infrastructure, so the best option for your business is to back up your information consistently so you can get the failed equipment back up and running quickly.  This quick action will help you minimize downtime and revenue loss that your business would otherwise incur.

3. Natural Disasters are Unpredictable: Over the last several years Mother Nature has caused chaos when it comes to our technology system though deep freezes, extreme heats, and mass flooding.   Businesses that do not have their data backed up with a recovery plan in place will have a daunting task ahead of them attempting to resume operations in the event of a natural disaster.  In fact, over 80% of all businesses that experience a business interference of more than five days close permanently.

4. Competitive Advantage: It is a bizarre to think that having and backup and recovery solution in place could give you an advantage over your local competition, but it absolutely can! In the event of a local disaster that takes everyone’s technology down, the first one back up has the opportunity to gain all the business of those that are still recovering and not able to meet customer’s needs.

5. Theft: Theft can put your company data at risk in a number of ways including hackers obtaining client information or employee’s computer or mobile device with company information on it being stolen.  Instructing employees about utilizing the internet safely will help protect you against viruses and hackers, but in the event that a device is stolen it gets more difficult to recover.  Having a backup that will make it much easier for that employee to get back to work, and with the growing options in Mobile Device Management you may be able to remotely erase all of the company information off of the stolen device.

6. Compliance Issues: A large number of Professions and industries require all businesses in that niche to have a backup and recovery plan in place.  If you are unsure what is required by your industry you need to find out right away, because if you are out of compliance the fines and penalties that are associated can be costly and is many time more than the actual cost of putting a plan in place.

7. Cold Hard Facts: If the information above has not yet convince you to call your local Geeks On Call owner to discover how our experts can verify you have a reliable and tested back up solution in place, perhaps that facts will:

  • 60% of companies that lose their data will shut down within 6 months of the disaster.
  • Every week 140,000 hard drives crash in the United States. (Mozy Online Backup)
  • 93% of companies that lost their data center for 10 days or more due to a disaster filed for bankruptcy within one year of the disaster. 50% of businesses that found themselves without data management for this same time period filed for bankruptcy immediately. (National Archives & Records Administration in Washington)
  • 34% of companies fail to test their tape backups, and of those that do, 77% have found tape backup failures.
  • 2,000 laptops are stolen or lost every day
  • 46% said each hour of downtime would cost their companies up to $50k

We know that it is human nature to believe your business will not have a data loss, unless you have already been affected by a data loss. Data loss can happen at any time and without warning, and if you do not have a backup and recovery plan in place your business will face issues.

We challenge you to think about how much money you are losing every time a server or desktop fails and your employees are not productive or your clients cannot complete orders.  Putting a proactive backup and recovery plan in place today will save you time and money later when disaster does strikes!