When was the last time your business did a computer upgrade? Let’s be serious, not just a new monitor or replacing something that broke. But a true upgrade and refresh of all of the equipment in the office. Was it a couple of years ago, or maybe so long ago you can’t even remember?
According to the experts, the functional lifespan for a computer and corresponding equipment is five years. Business owners are always looking for ways to control costs, and one strategy is to keep equipment running and functional for as long as possible. After five years though this method can begin to backfire on a business as downtime and the time it takes to complete a task becomes increasingly longer. Employee efficiency decreases, while employee frustration increases – as a business owner this is never a place you want to be!
Reasons to Upgrade Sooner than Later
Here’s a look at some reasons why your business should begin planning for a computer upgrade:
Support Costs and Repair Expenses: Keeping an old computer running is usually a lot like keeping an old car running. It begins with good intentions, but sometimes the repair costs start to overshadow the actual value. It is the same with an old computer. When the costs to keep it up and running exceed the cost of a replacement you probably have a losing proposition on your hands.
Decreased Productivity: Slow, slower, slowest? So your computer can barely reboot anymore, and running a program makes having a root canal look more fun! If the answer is yes, then you are not working smart, effectively or efficiently. A large corporation recently estimated the expense of lost productivity for a four minute boot-up time in contrast to a two minute boot-up at $28 million. That’s a lot of money for people drinking coffee while staring at a blank screen.
Time for a New Operating System: If you are one of the 600 million remaining XP users you should have April 8, 2014 marked on your calendar. Why you may ask. Well that is the day Microsoft formally ends XP’s lifecycle and it will no longer receive updates or support. After the April date if you continue to use this defunct operating-system you will be placing your organization in the path of security hazards. This can also put your small business in danger if you are non-compliant regarding many different regulations. Many businesses are making plans to coordinate the purchase of new computers with the latest operating system just before April 2014. In case you weren’t aware in this Microsoft deadline, be aware!
More Cost Effective to Buy a New Computer or Repair the Old One: If the combined cost of upgraded software and parts for the existing computer is 50% of the expense of a new laptop or computer, then conventional wisdom says purchase new. Given the latest prices on a new computer this thinking can be very practical and affordable. A new computer can be priced as low as $300, and for $800 you can get something near the top of the line. Consumers and companies are always hedging their bets on laptop or computer commitments. “What if something better comes along a couple months?” If your computer is impeding your current productivity, stop looking to second guess it – maybe you need that completely new computer today!